Questions about supplier, invoice and spend management, answered

Nexus Business Register is one register for suppliers, spend and compliance evidence, built by Nexus Digital in Galway, Ireland for small and medium-sized businesses. It keeps suppliers, purchase requests and approvals, supplier invoices, spend reporting and forecasting, supplier reviews and ISO audit evidence in one workspace. An asset register for devices and software is coming soon.

Not yet. A digital asset register for laptops, phones, software and licences is coming soon inside Nexus Business Register. If you need one today, Nexus Digital can set up and maintain an asset register for you as a service.

Owner-managed businesses, sole traders and growing SMEs that buy from several suppliers and want to control spend and keep evidence without the cost and complexity of enterprise procurement software. It suits trades and construction, professional services, hospitality, retail and other businesses in Ireland and the UK.

It replaces supplier spreadsheets, retyped invoices, informal purchase approvals and scattered evidence with one system. Businesses use it to see what they spend and with whom, stop duplicate payments, spot supplier price increases, cost jobs accurately and answer audit or customer supplier questions quickly.

Accounting software records the financial transactions. Nexus Business Register manages what happens before and around them: who the supplier is, whether the purchase was approved, whether the invoice matches what was ordered, what it cost per job and whether the supplier was checked. Accounting integrations with QuickBooks Online and Xero are planned.

Upload and confirm replaces invoice retyping; it builds the supplier and subscription register from confirmed invoices, flags duplicate invoices and supplier price rises before you overpay, shows recurring costs before they renew and reveals the real cost of each job.

Yes. It provides purchase requests, approvals and supplier controls sized for small businesses, with owner-controlled purchasing for sole decision-makers and role-based approval for teams.

There is a free 30-day trial with an allowance of 50 supplier financial documents per month. Essentials is €25 per month including VAT for 250 supplier financial documents per month. Professional is €47 per month including VAT for 1,000 supplier financial documents per month.

Yes. Every business can start with a free 30-day trial covering the supplier register, purchase and supplier request trail, reviews and evidence, renewal reminders and 250 MB of evidence storage.

Yes. Monthly prices are shown including VAT.

Yes. Start with the plan that fits and move up as your team, supplier count or storage needs grow.

No. Upload the supplier invoice and confirm the details Nexus prepares. A person confirms every invoice before it is used.

Yes. An invoice that has already been uploaded is flagged as a duplicate so it is not processed or paid twice.

Yes. Nexus compares unit prices across confirmed invoices and flags material price changes, keeping quantity changes separate so a bigger order is not mistaken for a price rise.

Yes. Once a supplier has billed on a regular cycle at least three times, Nexus shows the spend expected from those recurring invoices this week, over the next 7 days, this month and over the next 30 days, with the next expected date for each supplier. It also shows cash due from unpaid invoices over the next 7, 14, 30 and 60 days. Forecasting against budgets is planned.

Yes. Invoice lines can be allocated to projects, jobs, reporting units and cost types such as materials or labour, and spend is reported per project.

No second approver is needed. Nexus records your purchasing decisions as owner confirmations, so you still have a clear record of what was bought, why, from whom and when.

Yes. Users are invited with roles, and approvals, finance tasks and supplier reviews are available only to the people permitted to perform them.

Yes. Where separation is required, the person who requested a supplier review cannot approve it, and the reason is shown instead of the decision form.

Nexus designs its services for EU-region primary data hosting. Each organisation's supplier and spend records are kept in its own workspace and access is controlled by role.

Yes. Uploaded evidence files are security-checked before they are treated as clean supplier evidence.

It helps you record which suppliers process personal data, where that data is located and what assessment was made, which supports GDPR accountability. It does not replace legal advice.

It helps you maintain the supplier inventory, supplier assessments, approvals and evidence that ISO 27001 supplier-relationship controls expect. Nexus does not award certification.

Yes. Governance records can be exported, and account closure follows a controlled process.

Start the free 30-day trial with your work email. The first subscriber creates the business account and becomes its Organisation Owner, then imports suppliers, invites the team and chooses how purchases are approved.

Yes. Existing suppliers can be imported from a spreadsheet file.

Yes. Nexus Digital can help you choose a plan, import suppliers and configure approvals. Talk to the team by phone, WhatsApp or the contact form.