We do the hard work
Upload a PDF or photo of the invoice. The details are prepared for you, so you just confirm or approve instead of typing.
Nexus Business Register · Upload and confirm invoices
Supplier invoices with no typing necessary: upload, then confirm or approve
No typing necessary. Upload the supplier invoice; we do the hard work and you just confirm or approve. Invoices already uploaded are flagged, and each one stays linked to its supplier, approval and project.
The problem it solves
Typing supplier, date, amount, VAT and line details from every invoice is slow and error-prone, and the same invoice arriving twice is an easy way to overpay.
What is included
Accuracy stays with your team
A person checks and confirms every invoice before it is used, so the record stays accurate and accountable.
Duplicate detection
An invoice that has already been uploaded is identified before it can be processed and paid a second time.
Invoice inbox
Every uploaded invoice moves through clear states, from received to confirmed, so nothing sits unnoticed.
Who it is for
- Businesses processing supplier invoices by hand
- Bookkeepers and office managers who re-key invoice details
- Teams that have paid a duplicate invoice before
Home energy upgrade and retrofit contractorsConstruction and tradesProperty maintenance and facilities servicesCare homes and healthcare providersCommunity and voluntary groupsQHSE and ISO governance teamsAccounts and finance teamsMulti-department businesses with company cardsBusiness owners and managing directorsOwner-managed small businesses
Questions about upload and confirm invoices
How do invoices get into Nexus?
Upload a PDF or photo of the supplier invoice. Nexus prepares the details for you to check, and a person confirms them before the invoice is used.
Does Nexus detect duplicate invoices?
Yes. When an invoice that has already been uploaded arrives again, it is identified as a duplicate so it is not processed or paid twice.
Do I still need to check invoices?
Yes, and that is deliberate. You confirm rather than type, and the record stays accurate because a person signs it off.
Works with
Invoices, payments and cash due
A clear accounts payable flow for supplier invoices: confirm them, queue them for payment, see what cash is due and when, and keep finance reminders in one place.
Learn more →Spend analytics
Clear reporting on what the business spends, with whom and on what, built only from confirmed invoice evidence so every number can be traced back to its source.
Learn more →Price mismatches and supplier price anomalies
Know at a glance when something on a supplier invoice is not right: a unit price that changed, an invoice that does not match what was ordered or delivered, or the same invoice arriving twice.
Learn more →Try Nexus Business Register free for 30 days
Supplier register, invoice upload, approvals and spend reporting for Irish SMEs.