Business Email & Microsoft 365
Professional email that looks right, reaches customers and stays protected.
Microsoft 365, signatures, deliverability and security from one accountable provider, instead of four. From one mailbox to a business with several locations.
- No need to buy everything at once
- You keep ownership of your accounts
- One-off or ongoing
Four services, one provider
Pick one, or let us look after all four.
Each service can be requested on its own. Where they connect, for example signatures and protection both depending on how your email is set up, we handle the joins so nothing falls between providers.
- 01Microsoft 365 & business emailMailboxes, Outlook and Teams set up properly, with the right licence for each person.Microsoft 365 services
- 02Professional email signaturesOne consistent, branded signature for everyone, kept up to date as people join and leave.Signature examples
- 03Email deliverabilityFind out why emails land in spam, get delayed or bounce, and fix what can be fixed.How delivery is diagnosed
- 04Email security & brand trustMake it harder to fake your emails and safer for your team to use them.Protection services
Microsoft 365 & business email
Email and Microsoft 365 that just work, from day one.
Whether you are starting fresh, moving from another provider or tidying up an account that grew without a plan, we set it up properly and stay on hand.
What we do
- Advice on which Microsoft 365 licence each person actually needs
- Account setup: mailboxes, shared mailboxes, Outlook and Teams
- Moving email, calendars and contacts from your old provider
- Your domain and DNS records set up for email
- Sign-in protection (MFA) for every account
- Joiners and leavers handled, so nothing is left open
- Day-to-day support when something stops working
Everyone has the right mailbox and licence, sign-ins are protected, and you know who has access to what.
Good to know: Licence costs are confirmed in your quote. Microsoft charges apply, and we only supply licences through a confirmed commercial route. There is no instant checkout on this site.
Email signatures & company branding
Every email signed off like it came from the same company.
We design the signature, roll it out to everyone and keep it current, so names, job titles, phone numbers and legal lines are always right.
What we do
- A signature designed around your logo and brand
- Each person's name, job title and contact details filled in for them
- Legal and disclaimer wording where your business needs it
- Checked in new and classic Outlook, Outlook on the web and on phones
- Shared and delegated mailboxes covered
- Separate designs for more than one brand, if you have them
- Updated as people join, change role or leave
A consistent, professional sign-off on every email, without each person maintaining their own.
Good to know: Microsoft 365's built-in, company-wide signature is added by the mail server after you press send. The sender does not see it while writing, it does not show in Sent Items, and it can end up at the bottom of a long reply thread. Specialist signature tools avoid most of this. We will tell you which route suits your team before you commit.
Email deliverability & reputation
Emails going to spam? Let's find out why.
We test how your email arrives in Gmail and Outlook, check every system that sends as your business, and fix what is in your control. That includes Microsoft 365 or Google Workspace, website forms, your CRM, invoicing tools and services such as Amazon SES.
What we do
- A list of every system that sends email as your business
- SPF, DKIM and DMARC checked and aligned for each sender
- MX, DNS and, where relevant, reverse DNS checks
- Bounce and rejection messages read and explained
- Blocklist and sender reputation checks
- Gmail and Microsoft sender data reviewed, where available
- Marketing email kept separate from invoices and receipts
- Gmail's bulk sender rules, including one-click unsubscribe
- Ongoing monitoring, if you want it
A clear report of what is causing problems, what we fixed, and what to watch.
Good to know: No one can guarantee inbox placement: each email provider makes the final decision. We measure delivery, fix the causes we can find and keep monitoring if you choose. Delivery problems are a separate job from logo display (BIMI) and from signatures.
Email security & brand trust
Make it hard to fake your email, and safe to use it.
Protect your team and your customers from fake emails sent in your name, and from account takeovers that start with a phishing message.
What we do
- Phishing and impersonation protection
- Watching for lookalike domains
- Microsoft Defender set up, where your licence includes it
- Sign-in protection (MFA) on every account
- Help straight away if an account is compromised
- DMARC reports read and enforcement switched on in safe steps
- Logo display in supported inboxes (BIMI) assessed, where you are eligible
Fewer fake emails reach your customers, and accounts are harder to break into.
Good to know: Your logo only appears in inboxes that support the standard, once you meet their requirements. A certificate (VMC or CMC) is usually needed and is scoped separately.
You stay in control
Your email, your accounts, your decision.
- You keep ownershipYour Microsoft 365 account, domain, data and main admin access stay in your name.
- One-off or ongoingStart with a single job. Add monitoring and support as part of managed IT only if it helps.
- Nothing changed without approvalDNS and mail settings change only after you approve, with a way back. Domains and DNS live in Domain & Trust.
Common questions
Business email, answered plainly.
Do we have to buy everything at once?
No. Each service can be requested on its own: a Microsoft 365 setup, a signature rollout, a deliverability diagnostic or a security review. You can add ongoing support later if it helps.
Will we still own our Microsoft 365 account and domain?
Yes. Your account, domain, data and main admin access stay in your name. We work through access you grant and can remove at any time.
Can you sell us Microsoft 365 licences?
We advise on the right licences and confirm the supply route and cost in your quote. We do not offer instant online subscriptions.
Why do our emails go to spam?
Usually a mix of things: missing or misaligned SPF, DKIM or DMARC, a system sending as you that was never set up, a poor sender reputation, or the content itself. A diagnostic finds which apply to you.
Can you guarantee our emails reach the inbox?
No one can. Gmail, Outlook and other providers make the final decision. We fix the causes we can find, measure the results and keep monitoring if you want us to.
Is an email signature the same as BIMI or DKIM?
No. A signature is the sign-off text and logo at the bottom of an email. DKIM is an invisible digital signature that proves an email came from your domain. BIMI can show your logo next to your emails in supported inboxes, but only once your domain is protected.
Can signatures appear under replies and in Sent Items?
Not with Microsoft 365's built-in, company-wide signature, which is added by the server after sending. A specialist signature tool can do both. We explain the options before you choose.
Is this a one-off job or ongoing?
Either. Many businesses start with a one-off fix or review and then add monitoring and support as part of managed IT.
Start with a review
Find out what your business email needs.
Tell us what is not working, or what you want to change. We will suggest the smallest sensible next step.
Irish based · security, privacy and quality by design
Your information deserves controlled handling.
We minimise the information collected, restrict access by role and keep accountable delivery records. Customer solutions are designed for EU-region primary data hosting; any service-specific processor, exception or transfer safeguard is identified during scope.
Our delivery framework is aligned with relevant EU GDPR principles, ISO/IEC 27001:2022 information-security practices and ISO 9001:2015 quality-management practices. Alignment does not represent independent Nexus Digital certification. Data location is confirmed for each production service before an EU-only commitment is made.
How can we help?
Request securely. Do not send passwords or payment-card details. We use the information supplied to respond and correctly route your request.