Created from invoices
Confirm a recurring supplier invoice and Nexus records the subscription, so the register fills itself as you work.
Nexus Business Register · Software subscriptions and licences
Track software subscriptions, licences and renewals in one place
Every software subscription and licence the business pays for, with its billing cycle, seats, renewal date and owner, built from the invoices you already confirm rather than a separate spreadsheet.
The problem it solves
Subscriptions multiply across departments and company cards: office licences, email tools, cloud platforms, AI tools, accounting apps, telematics and tolls. Nobody can say what renews when, who owns each one, or whether seats are still used, until the renewal hits the card.
What is included
Billing model and cycle
Seat-based, usage-based or fixed; monthly, quarterly, annual or multi-year, with status from trial to active to cancelled.
Seats and cost
Purchased seats, unit price and estimated monthly cost for each subscription.
Renewals and owners
Renewal and next-invoice dates with a named business owner, and recurring exposure per supplier so renewals can be challenged in time.
Coming next
Being built now. Shown here so you know what is available today and what is on the way.
Who has which licence
Assign each licence or seat to a person, department, shared account or project, with start and end dates, so you can see who had an Adobe or ChatGPT licence and for which period.
Which card paid
Record the company card or cardholder behind each purchase so the accounts team knows who bought what without chasing managers.
Leaver checklist
List the licences held by someone leaving so seats are reassigned or cancelled.
Who it is for
- ICT and operations directors managing many software tools
- Finance teams reconciling company-card subscriptions
- Businesses with several departments buying their own software
Questions about software subscriptions and licences
Which subscriptions can Nexus track?
Any recurring supplier cost with an invoice: Microsoft 365 and Office licences, email tools, cloud platforms such as AWS, AI tools, accounting software, design tools, telematics, EV charging and toll accounts.
Do I have to enter subscriptions by hand?
No. When a recurring supplier invoice is confirmed, Nexus records the subscription from it. You can then add the owner and correct anything the invoice did not show.
Can I see who has each licence?
Each subscription has a business owner today. Assigning individual licences or seats to named people, departments or projects with start and end dates is coming next.
Works with
Spend analytics
Clear reporting on what the business spends, with whom and on what, built only from confirmed invoice evidence so every number can be traced back to its source.
Learn more →Upload and confirm invoices
No typing necessary. Upload the supplier invoice; we do the hard work and you just confirm or approve. Invoices already uploaded are flagged, and each one stays linked to its supplier, approval and project.
Learn more →Invoices, payments and cash due
A clear accounts payable flow for supplier invoices: confirm them, queue them for payment, see what cash is due and when, and keep finance reminders in one place.
Learn more →Try Nexus Business Register free for 30 days
Supplier register, invoice upload, approvals and spend reporting for Irish SMEs.