Costs per home or service are unclear
Allocate supplier invoices to each home, unit or service and see spend and cost mix for each, instead of one blended total.
Nexus Business Register for care homes and healthcare providers
Supplier, purchasing and spend control for nursing homes and care providers
Nursing homes, residential and home care providers buy food, medical and continence consumables, cleaning and laundry services, equipment, maintenance and agency support from many suppliers, often across several homes. Every euro is under pressure, and inspectors, funders and boards expect clear governance of who was bought from, why, and whether suppliers handling residents' information were checked.
Match supplier invoices to projects without the admin headaches, and stay ISO-ready at the same time.
€3,275.00
- Uploaded and confirmedSupplier, VAT and line items checked
- Matched to order and deliveryPO and delivery evidence linked
- Allocated to projectHome 2 · Resident care consumables
- Price change spottedContinence care products: +8% on last order
- Audit evidence keptApproval and evidence on one record
The problems we solve for care homes and healthcare providers
Consumables prices creep up
Price tracking flags real unit-price increases on food, consumables and cleaning supplies, separate from changes in quantity.
Purchases need proper sign-off
Purchase requests with role-based approval and segregation of duties give a clear record of who requested and who approved.
Suppliers handle sensitive information
Supplier reviews record data-protection, data-location and security evidence for suppliers that process residents' or staff information.
Inspections and audits need evidence
Decisions, invoices, reviews and audit findings stay on one trail, with corrective actions tracked and records exportable.
The features you will use most
Project and job cost allocation
Put supplier costs where they belong. Allocate invoice lines to a project, job, reporting unit or cost type and see what each job really cost.
Learn more →Price mismatches and supplier price anomalies
Know at a glance when something on a supplier invoice is not right: a unit price that changed, an invoice that does not match what was ordered or delivered, or the same invoice arriving twice.
Learn more →Purchase requests and approvals
A simple request, review and decide flow for purchases, sized to the business: owner confirmation when one person decides, role-based approval when a team needs it.
Learn more →Supplier reviews and due diligence
Structured supplier reviews that gather the evidence, highlight blockers and record a clear decision, so you can show customers, auditors and insurers how suppliers were checked.
Learn more →Audit trail and compliance evidence
Build audit readiness as a side effect of normal work. Every request, decision, invoice and review is recorded, and audits, findings and corrective actions have their own register.
Learn more →Upload and confirm invoices
No typing necessary. Upload the supplier invoice; we do the hard work and you just confirm or approve. Invoices already uploaded are flagged, and each one stays linked to its supplier, approval and project.
Learn more →Questions from care homes and healthcare providers
Can we see spend for each nursing home or service?
Yes. Invoice lines can be allocated to reporting units or projects that represent each home, unit or service, and spend is reported for each.
Does it help with supplier data protection checks?
Yes. Supplier reviews record which suppliers process personal data, where it is located and the evidence considered, which supports GDPR accountability. It does not replace legal advice.
Does Nexus make us HIQA compliant?
No software can make a provider compliant. Nexus keeps clear purchasing, supplier and audit records that support good governance and help you evidence it during inspections and audits.
Can we require approval before purchases are made?
Yes. Purchase requests can require manager or finance approval, and segregation of duties stops a requester approving their own supplier review.
See it with your own suppliers
Free for 30 days. Import your suppliers and upload a few invoices to see your real costs.