Purchase requests
Anyone permitted can raise a request stating what is being bought, from whom, why and for how much.
Nexus Business Register · Purchase requests and approvals
Purchase approval software for small businesses
A simple request, review and decide flow for purchases, sized to the business: owner confirmation when one person decides, role-based approval when a team needs it.
The problem it solves
Small businesses either have no record of why something was bought, or copy approval processes built for large companies that slow every purchase down.
What is included
Approvals that fit
Sole decision-makers record an owner confirmation; teams can add manager or finance approval where it adds value.
Resubmission and decisions
Requests can be approved, rejected or sent back for changes and resubmitted, with every decision recorded.
Purchase order and delivery evidence
Link purchase orders and goods-received evidence to the invoice so you can see whether what was ordered is what was billed.
Who it is for
- Owner-managed businesses that want a record without bureaucracy
- Growing teams introducing their first approval step
- Businesses asked by customers or auditors to show purchasing controls
Questions about purchase requests and approvals
Do sole traders need purchase approvals?
Not a second approver. Nexus records a sole decision-maker's choice as an owner confirmation, so there is still a clear trail of what was bought, why, from whom and when, without pretending another approver exists.
Can we add finance approval for larger purchases?
Yes. Teams can add manager or finance approval where it is useful, and apply stronger controls only where the value or risk justifies it.
What is PO and GRN matching?
It compares the purchase order (what was ordered) and the goods-received note (what arrived) with the supplier invoice (what was billed). Nexus shows PO and GRN evidence against confirmed invoices so gaps are visible.
Works with
Invoices, payments and cash due
A clear accounts payable flow for supplier invoices: confirm them, queue them for payment, see what cash is due and when, and keep finance reminders in one place.
Learn more →Audit trail and compliance evidence
Build audit readiness as a side effect of normal work. Every request, decision, invoice and review is recorded, and audits, findings and corrective actions have their own register.
Learn more →Supplier register
One accurate list of who the business buys from: suppliers, categories, owners, status, evidence and spend in one place, instead of scattered across inboxes and spreadsheets.
Learn more →Try Nexus Business Register free for 30 days
Supplier register, invoice upload, approvals and spend reporting for Irish SMEs.