Grant spending is hard to evidence
Allocate invoices to each grant, programme or project and report exactly what was spent against it.
Nexus Business Register for community and voluntary groups
Simple spend control and accountability for community groups and charities
Community groups, charities and voluntary organisations are accountable for every euro to funders, members and their board, often with volunteer treasurers and little time. Nexus Business Register keeps purchases, approvals, invoices and receipts together, so showing a funder where their grant went takes minutes, not a weekend with a shoebox of receipts.
Match supplier invoices to projects without the admin headaches, and stay ISO-ready at the same time.
€640.00
- Uploaded and confirmedSupplier, VAT and line items checked
- Matched to order and deliveryPO and delivery evidence linked
- Allocated to projectGrant · Summer youth programme
- Price change spottedEvent banners: +5% on last order
- Audit evidence keptApproval and evidence on one record
The problems we solve for community and voluntary groups
Approvals happen by email or not at all
Purchase requests with treasurer or committee approval record who agreed to each spend and when.
Receipts and invoices get lost
Upload invoices and receipts once; details are captured and the evidence stays with the record.
Volunteers change
Records stay with the organisation, not in a volunteer's inbox, so handovers do not lose history.
The features you will use most
Project and job cost allocation
Put supplier costs where they belong. Allocate invoice lines to a project, job, reporting unit or cost type and see what each job really cost.
Learn more →Purchase requests and approvals
A simple request, review and decide flow for purchases, sized to the business: owner confirmation when one person decides, role-based approval when a team needs it.
Learn more →Upload and confirm invoices
No typing necessary. Upload the supplier invoice; we do the hard work and you just confirm or approve. Invoices already uploaded are flagged, and each one stays linked to its supplier, approval and project.
Learn more →Audit trail and compliance evidence
Build audit readiness as a side effect of normal work. Every request, decision, invoice and review is recorded, and audits, findings and corrective actions have their own register.
Learn more →Supplier register
One accurate list of who the business buys from: suppliers, categories, owners, status, evidence and spend in one place, instead of scattered across inboxes and spreadsheets.
Learn more →Questions from community and voluntary groups
Can we track spending against each grant?
Yes. Allocate invoice lines to projects that represent each grant or programme, and report allocated spend for each.
Can our treasurer approve purchases?
Yes. Purchase requests can be routed to the treasurer or another approver, and each decision is recorded.
Is it affordable for a small community group?
Start with a free 30-day trial for up to 5 users and 25 suppliers; Essentials is €25 a month including VAT.
What happens when committee members change?
Records belong to the organisation's workspace. The Organisation Owner invites new members and manages who has access, and the history stays with the organisation.
See it with your own suppliers
Free for 30 days. Import your suppliers and upload a few invoices to see your real costs.