Nobody knows who bought what
Purchase requests and confirmed invoices record who asked, who approved, the supplier and the reason, across every department.
Nexus Business Register for multi-department businesses with company cards
Company card, software and supplier spend across departments, finally in one place
In a growing company, the ICT director renews Microsoft 365, email tools and cloud hosting for several websites; marketing adds design and AI tools; operations pays EV charging and toll accounts; and project managers buy materials from merchants on the way to site. Each of them holds a company card. Month end arrives and the accounts team is left asking who bought an extra Adobe or ChatGPT licence, for whom, and for how long.
Match supplier invoices to projects without the admin headaches, and stay ISO-ready at the same time.
€718.08
- Uploaded and confirmedSupplier, VAT and line items checked
- Matched to order and deliveryPO and delivery evidence linked
- Allocated to projectMarketing · Creative Cloud (4 seats)
- Price change spottedCreative Cloud licence: +6% at renewal
- Audit evidence keptApproval and evidence on one record
The problems we solve for multi-department businesses with company cards
Subscriptions renew unnoticed
Subscriptions are recorded from confirmed invoices with billing cycle, renewal date and owner, so renewals are visible before they hit the card.
Receipts chase the accounts team
Upload the invoice or receipt once; details are captured, duplicates are flagged and the evidence stays with the record.
Field purchases disappear into totals
Merchant purchases by project managers are allocated to the right project or job, not lost in a card statement.
Licence sprawl
One register of software suppliers and subscriptions, with seats and estimated monthly cost, shows what can be consolidated or cancelled.
The features you will use most
Software subscriptions and licences
Every software subscription and licence the business pays for, with its billing cycle, seats, renewal date and owner, built from the invoices you already confirm rather than a separate spreadsheet.
Learn more →Purchase requests and approvals
A simple request, review and decide flow for purchases, sized to the business: owner confirmation when one person decides, role-based approval when a team needs it.
Learn more →Upload and confirm invoices
No typing necessary. Upload the supplier invoice; we do the hard work and you just confirm or approve. Invoices already uploaded are flagged, and each one stays linked to its supplier, approval and project.
Learn more →Project and job cost allocation
Put supplier costs where they belong. Allocate invoice lines to a project, job, reporting unit or cost type and see what each job really cost.
Learn more →Spend analytics
Clear reporting on what the business spends, with whom and on what, built only from confirmed invoice evidence so every number can be traced back to its source.
Learn more →Supplier register
One accurate list of who the business buys from: suppliers, categories, owners, status, evidence and spend in one place, instead of scattered across inboxes and spreadsheets.
Learn more →Questions from multi-department businesses with company cards
Can Nexus show who bought a subscription?
Yes, where it came through a purchase request or confirmed invoice: the requester, approver, supplier, amount and reason are recorded. Recording which company card or cardholder paid is coming next.
Can we see licences per person?
Each subscription has a business owner and seat count today. Assigning licences to named people, departments or projects with start and end dates is coming next.
Does it handle project purchases from merchants?
Yes. Merchant invoices can be allocated to the project or job they belong to, so field purchases show up against the right job.
Does it replace our accounting software?
No. Nexus manages suppliers, purchases, subscriptions and evidence before and around the accounts. Accounting integrations are planned.
See it with your own suppliers
Free for 30 days. Import your suppliers and upload a few invoices to see your real costs.